May 2, 2017 – 7:04 PM
Reagan Community Center

Mayor Kristine L. Hill called the Regular Meeting of the Tampico Village Council to order at 7:04 PM.

Commissioners Bruce Hill, Scott Meier, Derrick Maupin and Phalen Vancil were present. Police Chief Terry Strike and Police Officer Brian Oostenryk were also present. Village Clerk, Kathy Leathers, recorded the written and audio minutes. The meeting was also video recorded.

Mayor Hill led those present in the Pledge of Allegiance.

Minutes of the April 18, 2017 Regular Meeting were approved as presented.

Minutes of the April 18, 2017 Closed Meeting were approved as presented.

Reports of Village Officials
Commissioner Hill spoke with the Law Office of William Shirk who wrote up a policy in regards to Investigations of Police Involved with a Death. The policy will have to be passed by the new board. Whiteside is currently reviewing it because they also have to agree with the policy. Mayor Hill said all Municipalities are having to do this.

Mayor Hill thanked ComEd for the trees and bushes. The children in both the Tiger Club and Tiger Cubbies Daycare really enjoyed helping plant those last Friday for Arbor Day. Having ComEd and the DNR present helped things run very well.

Mayor Hill also wanted everyone to be aware that surveyors will be back in the area working to lay out the Enterprise Zone.

Mayor Hill then spoke about a phone conference that the board directed her to represent Tampico. The conference included Tampico, Walnut, Erie, Morrison and Franklin Grove. It was agreed to go with MC2 Energy Services for a one year short term because there are two other towns interested in joining. This was recommended by Mike Mudge and all Municipalities agreed. The contract will end September 2018 and the rate is 6.57. Letters will be sent out with this information.

Mayor Hill began speaking about the patch in front of the Villages Post Office. Please be aware of the current trip factor which is caused by the current conditions and by what was removed by Commissioner Meier. It is beginning to drain better but Mayor Hill is still concerned about it. She asked Commissioner Meier to not remove any more material and has contacted Willett and Hofmann who are going to be coming down to give a review and cost estimate and the Village will have to do some budgeting to get this through. Mayor Hill has also been in touch with the State as well. Willett and Hofmann are very familiar with the State Policies so this way it’ll be done right and not have to be done again because it will be torn out on the Villages expense.

Mayor Hill said she heard there are concerns about bids for the siding at the Sewer Plant. Our Village employees can take care of that, so there will be no bids. Public Works Superintendent Tom Pierce already has the siding and that will be taken care of this summer. Mayor Hill said this way it won’t cost prevailing wage.

Commissioner Vancil said baseball season is fast approaching. In two and a half weeks the Majors will be starting. With that said, Vancil said if anyone would like to volunteer their time, either before the season or during the season, the baseball committee could really use the help. Mayor Hill said there has been a lot of rain, so it’s hard to mow your own yard let alone 22 acres. Vancil said volunteers can contact himself or Wendi Ketchum.

Commissioner Maupin said he’s been in contact with Rob Naples about starting a Basketball League at the RCC gymnasium. Naples wants to start renting the gym on Saturday, June 3rd for six weeks. That will be six Saturdays the RCC gym is rented this summer and Utilities Clerk Anna Wetzell said those dates are available to rent. It’s a Mens Basketball League if anyone is interested. It’s full court and includes stats and videos.

Commissioner Maupin then turned the discussion to the pending Yoga Classes. Maupin said he’s still working on getting everything figured out for it. Mayor Hill said most of the community has said that evening classes would work best. And also that the meeting room would work well for the classes because it’ll be easier to hear and more comfortable.

Remarks from Guests
Village resident Al Morthland asked Commissioner Meier what was being dug for on Glassburn street by the Methodist Church. Commissioner Hill said there were sewer issues in that area. Mayor Hill said Public Works Superintendent Pierce told her that Behrens was coming down to help with that.

Morthland then asked about all the leaves on the tennis court at Booth Park. Mayor Hill said the Village is working on getting everything cleaned up but it’s been tough with this weather. Police Chief Terry Strike said a young gentleman will be starting to work Monday for community service, so Superintendent Pierce will be having him over there to clean things up. He has 73 hours to work off.

Morthland then mentioned that the flag hasn’t been changed yet at the park. Mayor Hill suggested he contact his Legion Commander to donate a flag. Morthland said Commissioner Vancil needs to do it. He than said there is no flag out front of the Village Hall. Commissioner Hill said the wind took down the one out front and bent the brackets. Superintendent Pierce and himself will be putting in a flag pole out front soon. Mayor Hill said that will make it a lot nicer.

Unfinished Business
There was no unfinished business at this time.

Mayor Hill turned the meeting to the Closing remarks from herself and the Village Council Members. Commissioner Vancil thanked the board for letting him serve. Commissioner Hill said it’s been a long run and he tried to do everything he could while serving. Mayor Hill thanked them both for stepping in when she asked them to. And also said thank you for helping our community. You both did a great job and it’s really been appreciated. Commissioners Maupin and Meier thanked them both for their time spent on the board. Maupin said Vancil really stepped in and helped a lot with the baseball program. Vancil donated a lot of his time and did a lot of work. Maupin said it was a big help. Maupin then said Commissioner Hill did so much around the Village. The Village wouldn’t have the RCC building without all of Hill’s help. Maupin said Hill has been apart of a lot of big things for the Village and thanked him for that.

Mayor Hill began the announcement of the Abstract of Votes at the April 4, 2017 Consolidate Election. Clerk Leathers said this is the official word from the County Clerks Office. Robert C. Sigel received 75 votes and Todd Tornow received 60 votes. They were the only two candidates on that slate.

After a short break, the newly elected Commissioners took their place at the Council Table. Village Clerk Kathy Leathers administered the oath of office to two of the newly-elected council members and will present them with information to assist them in carrying out their duties.

Mayor Hill said she’d like to recommend Commissioner Meier to step up for the Public Safety position since he is a first responder, and then told Commissioner’s Sigel and Tornow that they may discuss who would like which position between the Streets and Alleys and the Water / Sewer Departments. Mayor Hill then said that the board does work together on all issues. Commissioner Sigel said that he thought that those positions were voted on once a new board was seated. Mayor Hill said that will be done at the next meeting and that it is her duty to recommend positions. Sigel said he understood that. Mayor Hill then said that voting on the positions will be on the next Agenda, but wanted to let the board know so it can be discussed who would like to be placed at each position. The board does work together on all positions. Mayor Hill said Commissioner Maupin has been working a lot with the Water and Sewer position. Sigel said Maupin is very experienced with that position. Positions for the council members could not be approved at this meeting since it was not on the agenda.

New Business
A motion was made by Commissioner Meier, seconded by Commissioner Sigel, to approve a resolution
requesting permission from the Illinois Department of Transportation to close a portion of Main Street (IL 172) on Sunday June 25th in celebration of Tampico Days. “Yes” votes were Maupin, Sigel, Meier and Tornow. Mayor Hill abstained. The motion was carried.

Mayor Hill signed a proclamation declaring June 3, 2017 as American Cancer Society Relay for Life Day in our Village of Tampico located in Whiteside County. Mayor Hill encourages everyone to attend who can. It’s a great event.

A $300.00 donation to the Tampico Memorial Cemetery was discussed and approved on a motion by Commissioner Maupin and a second by Commissioner Tornow. “Yes” votes were Maupin, Sigel, Meier, Tornow and Mayor Hill. The motion was carried.

There were no building permits to approve at this time.

Clerk Leathers turned the discussion to the Yorktown Fire. Leathers said they started the program a while ago and are fully accredited by the State. They enjoy their training and have taken it to another level. They are now certified as a Search and Rescue Team. Leathers said they work with Christian Aide Ministries and there is no charge for their services. In fact, they were only out of their class for four days when they were called to Streator to help locate a kayaker who had overturned. The Sheriff’s Department is fully supporting them. Leathers said they also do more than Search and Rescue. If there’s a tornado that goes through, they deploy units to help with clean up and such things as that. Mayor Hill said the Village is very lucky to have such a great group so close.

Bills were ordered paid on a motion by Commissioner Maupin with a second by Commissioner Tornow. “Yes” votes were Maupin, Sigel, Meier, Tornow and Mayor Hill. The motion carried.

The meeting adjourned at 7:29 PM. The next Regular Meeting of the Tampico Village Council will be Tuesday, May 18, 2017 at 7:00 PM in the Reagan Community Center located at 202 W. Second Street.

Kathy A. Leathers

Kristine L. Hill


**These minutes are not official until signed, dated and sealed by the Village Clerk**

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